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The Anglican Diocese of Islands and Inlets is seeking a part-time (22 hrs/week) Receptionist & Administrative Assistant to support the office, located near Fairfield in downtown Victoria. This is a one-year term position with possibility of extension. The Receptionist & Administrative Assistant will work in the office Monday to Thursday from 9am to 3pm. Benefits listed below additionally include a flexible annual work schedule with opportunity to take extended unpaid leave for the entire months of July and August, as well as during the Christmas season.
This role will provide support to several departments, including the bishop’s office, communications, projects and events, finance, and the archives. The assistant will fill a broad and varied spectrum of administrative tasks, including but not limited to welcoming office visitors, responding to public requests for information via phone and email, file management (electronic and hardcopy), handling mail, scheduling, data entry, proofreading and formatting documents, ordering supplies and liaising with vendors, and basic office housekeeping/organizing. The assistant will also help coordinate onsite and offsite requirements for meetings and events, and support special projects as required. The assistant will post and share events to the website, help manage 46 parish’s Microsoft365 accounts (updates, security alerts, etc.), and support parish-level administrative staff.
The candidate must possess excellent verbal and written English communications skills, solid listening and organizing skills, enthusiasm for change and adaptation, with an ability to prioritize work embracing constant interruptions. The assistant will also have values compatible with the diocesan Vision and a cheerful, calm, hospitable demeanor. We are looking for an individual who has a minimum of three years experience in administrative work, and proficiency with office equipment (photocopier, postage meter, phone system, etc.). Advanced computer literacy is a necessity, and proficiency with Microsoft 365 (especially Outlook, Word, Excel, and Forms) is expected.
The following skills or experience are not required, but would be an asset:
- IT troubleshooting acumen
- knowledge of the Anglican Church of Canada culture and community
- data management (especially experience with Excel)
- writing or proofreading
Candidates must be able to provide a Police Information Check with a Vulnerable Sector search, and will be required to take Safe Church training (provided), and abide by the diocesan policies including signing a confidentiality agreement. Application deadline is August 7, 2023. We are anticipating an August 16, 2023 start date. Apply by emailing Paula Blundell, HR Administrator at jobs@bc.anglican.ca with your cover letter and resume.
About the Anglican Diocese of Islands & Inlets
The office is a professional but casual working environment where a small, tight team works together to serve a diocese of forty-six worshipping communities through the administration of people, payroll, finance, insurance, property management, refugee programming, community and congregational development, and archival management.
The Diocese of Islands & Inlets is an equitable employer that operates on Vancouver Island, the Gulf Islands and the Broughton Archipelago. As an institution we acknowledge the Coast Salish, Nuu-chah-nulth, and Kwakwaka'wakw nations whose relationship with these lands and waters is ongoing. We acknowledge our role in the historic dispossession of land, language, and culture, and are committed to being a part a reconciliatory path forward. We are a regional expression of the Anglican Church of Canada, part of the worldwide Anglican Communion. We are a progressive church where seekers are welcome to receive communion, baptism, marriage, and ordination on an equal basis.
Salary: $23.00-$25.00 per hour
Benefits:
- Casual dress
- Pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Free on-site parking
- Vision care